Bareboat registration of a ship into the NIS

  • Published: 16/06/2020

Please find the full details and documentation requirements for the formal registration below the index.

1. Application for certificate of name

Kindly send the signed application, KR-0019, to post@nis-nor.no. A Norwegian call sign and IMO number will be assigned upon receipt of this application.

2. Notification for registration

The form KR-0030 must be signed with binding signature by the owner or owner's process agent (representative) and sent to post@nis-nor.no.

3. Tonnage Certificate

A certificate must be issued or approved for registration purposes by one of the approved classification societies prior to registration. Kindly ensure that a copy is being sent to post@nis-nor.no.

4. SOLAS-Confirmation and status reports from Class or Confirmation of survey

A «Declaration of safety» must be issued by one of the approved classification societies prior to registration. Kindly ensure that a copy is being sent to post@nis-nor.no.

If you wish, we may also review the class status reports for the ships prior to change of flag.

For vessels with gross tonnage less than 500, a Trading Certificate will be issued by the NMA after a document control and survey of the vessel has been carried out. Kindly send a request for survey as outlined here.

5. Confirmation from the primary register

The primary register must give its consent to the ship’s bareboat registration into the NIS for the duration of the bareboat charter period and for the ship to sail under the Norwegian flag for that period. The following must also be stated: registered owner, registered owner’s full style address, registered mortgages, and other legal rights and that the ship is not allowed to sail under the primary register’s flag during the bareboat charter period. 
Registration may take place upon receipt of a PDF copy. Final registration will be conditional upon receipt of the original confirmation, amended with an Apostille or legalized by a Norwegian Consular Station within three weeks from the ship's entry into the NIS.

6. Confirmation from the registered owner

Registered owner under the primary flag must consent to the ship being bareboat registered into the NIS and for the ship to sail under the Norwegian flag during the bareboat charter period. 
To be signed with binding signature by the registered owner, notarized with regards to issuer’s identity and authority to sign and, thereafter, amended with an Apostille or legalized by a Norwegian Consular station. 
Registration may take place upon receipt of a PDF copy. Final registration will be conditional upon receipt of the original confirmation within three weeks from the ship's entry into the NIS.

7. Consent from all mortgagees/holder of legal rights

Each mortgagee/holder of legal right must give their consent to bareboat registration of the ship into the NIS.  The declaration(s) must be forwarded in original.

8. Bareboat charter party

The bareboat charter party must state name and full style address of the registered owner and charterer as well as the validity of the charter party. A copy must be sent to post@nis-nor.no prior to registration.

9. Declaration of nationality

NIS is open to charterers of all nationalities, re. the act of 12 June 1987 No. 48 relating to a Norwegian International Ship Register (NIS) Section 1.

  • Foreign companies according to Section 1 no. 3 must also appoint a Norwegian Process Agent (representative). The main role of the Process Agent is to accept writs on behalf of the charterer. The Process Agent has to fulfil the same conditions as a managing "reder" according to the Norwegian Maritime Code of 24 June 1994 No. 39 Section 103.
    See item 10 below.
  • If charterer satisfies Section 1 no. 2 or 3, the main part of the technical and/or commercial management must be carried out by a shipping company with its head office in Norway.
    See item 11 below.

Charterer according to the Norwegian Maritime Code Section 1 no. 1: must submit a "Declaration of Nationality".

Charterer according to the Norwegian Maritime Code Section 1 no. 3:
the Norwegian Process Agent (Representative) must provide a "Declaration of Nationality".

Please choose the correct form here. The declaration is to be signed with binding signature and sent to post@nis-nor.no. The original is not to be forwarded afterwards.

10. Appointment of process agent

If registered according to the act of 12 June 1987 No. 48 relating to a Norwegian International Ship Register (NIS) Section 1 no.3: KR-0060 must be signed with binding signature by the charterer and the appointed Process Agent. Please send to post@nis-nor.no.

11. Management agreement

If the charterer satisfies the conditions set out in the act of 12 June 1987 No. 48 relating to a Norwegian International Ship Register (NIS) Section no. 2 or 3, a management agreement is to be presented. The agreement must show the connection between the charterer and the Norwegian management company. BIMCO's standard agreement may be used. Send a copy to post@nis-nor.no.

12. Company documentation, if the charterer is a foreign registered company

For Norwegian registered companies, the NIS relies on registered information in the company register in Brønnøysund. Foreign charterers must prepare equivalent documentation prior to registration. Read more about the requirements here. To be forwarded in original.

13. Appointment of ISM-liable company

The form, KR-0014 is to be signed by both parties and forwarded to the Department of Ship Registration with all signatures in original.

14. FORM 2

Amendment to the Closed CSR from the primary register, KR-IMO-02-BB
Kindly note that each CSR document is to be accompanied by a FORM 3, KR-IMO-03: Index of amendments to that specific document. Send to post@nis-nor.no.

15. Registration fees per 1 July 2020

NOK 3 600, - for the formal registration of the ship. An invoice will be sent out after registration has taken place. To ensure correct invoicing we kindly ask the recipient to fill in the payment information form, KR-0070. Send a signed copy to post@nis-nor.no.

In addition, there will be charged initial- and annual fees according to the ship's NET, annual fee to maintain the registration as well as fees for dispensation applications and certain certificates ref. the NMA's Tariff of Fees / Fees Regulations.
Imported ships which have previously been registered in NOR or NIS are exempt from the initial fee.
Ships are exempt from the annual fee the year the ship is registered in the NIS register.

Special certificates and permits not covered by initial fees and annual fees ref. the Tariff of Fees S. 6

  • Certificate of insurance or other financial security for civil liability for oil pollution damage (CLC), NOK 1 894, -
  • Certificate of insurance or other financial security in respect of oil pollution liability for ships pursuant to the Bunkers Convention 2001, NOK 2 910, -

Initial and annual NIS fees may be calculated by the use of this form. 

16. Is the ship situated abroad at the time of delivery?

The nearest, Norwegian Consular Station will be contacted for assistance with issuance of a Provisional Certificate of Nationality/Registry upon registration. An original certificate will then be on board prior to departure. Provide us with the necessary information to proceed on KR-0011. Send to post@nis-nor.no.

17. Please note

Language
All documents, notarial statements etc. must be issued in one of the Scandinavian languages, English or translated by a licensed translator.


All documents related to the registration process must be sent directly to the Department of Ship Registration
The Norwegian Maritime Authority, Department of Ship Registration
Visiting address: Nygårdsgaten 114, NO-5008 Bergen
Mailing address: P.O.Box 73 Nygårdstangen, NO-5838 Bergen
NORWAY

Contact us and we will guide you through the registration process
Phone (+47) 55 54 12 50, e-mail: post@nis-nor.no 

18. Remember to apply for ship certificates

Issuance of most ship certificates for NIS vessels are delegated to approved classification societies. Some are, however, still issued by the Norwegian Maritime Authority (NMA)/Norwegian Authorities. Kindly send applications to the NMA to post@sdir.no.

Registered owner in the primary register applies for:

The charterer applies for:

  • Safe Manning (All passenger vessels. Cargo vessels of 50 GT and more). 
  • DMLC Part I (seafarers' working and living conditions)
  • PRL (Certificate on the Liability of Carriers of Passengers by Sea in the Event of Accidents)
  • Ship Sanitation Certificate. Administered by the Norwegian Directorate of Health.

19. Qualification and Medical Certificate Requirements

Maritime personnel must possess either Norwegian certificates of competency or a Norwegian endorsement on their national certificates. See our guidance on endorsements
Any questions regarding personnel certificates may be directed to the section for seafarers on phone no. (+47) 52 74 50 00.
About Medical Certificates approved for service on board Norwegian vessels.

20. Please also remember to apply for a radio license

Maritime radio licenses are issued by Telenor Kystradio. Follow this link to Telenor Kystradio for license application for commercial vessels.

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